19 May 2020

Dear Member,

Notice of SACEOS Annual General Meeting (AGM)

Notice is hereby given that an AGM will be held as follows:

Date & Day             :             9^th June 2020, Tuesday

Time                       :              2.00pm

Venue                     :             Virtual Meeting via online application AGM@Convene

In view of the current applicable Circuit Breaker measures and pursuant to COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Registered Societies) Order 2020 (as amended from time to time), SACEOS (“the Association”) wishes to inform members that its 40th Annual General Meeting ("AGM") will be held by way of electronic means on 9 June 2020 at 2PM SGT. In light of the prevailing measures, the following arrangements will be adopted for the Annual General Meeting:

1. Members will not be able to attend the Annual General Meeting in person. A member may only attend the Annual General Meeting by observing and listening to the proceedings of the meeting via a “live” webcast. The details are attached below;

2. Members may submit questions to the Association via electronic registration or email. All questions must reach the Association by 26 May 2020, 9AM SGT;

3. All substantial and relevant questions will be addressed by the Executive Committee and/or Secretariat prior to, or at, the Annual General Meeting. Questions that concern a matter that is tabled for voting at the AGM will be addressed by the Executive Committee and/or Secretariat before the closing date for the lodgement of proxy forms. SACEOS will respond to member’s questions directly and present a summary of questions and answers highlights on SACEOS website.

4. Ordinary Members may only vote by appointing the Chairman of the AGM as the Ordinary Member’s proxy to vote at the meeting by depositing with the Society an instrument of appointment (also known as “the proxy form”) by electronic registration at AGM@Convene. The completed proxy form must reach the Association by 26 May 2020, 9AM SGT. A copy of the proxy form is attached below. In appointing the Chairman of the meeting as a proxy, a member must give specific instructions with regards to voting, or abstentions from voting, in the form of proxy, failing which the appointment may be treated as invalid.

To read about the Registry of Societies’ “Guidance for registered societies on the conduct of general meetings and governing bodies’ meetings during period of safe distancing measures”, please refer to www.ros.mha.gov.sg.

Account Creation and Pre-Registration

Members who wish to participate are required to pre-register to create an account online (https://bit.ly/saceosAGM).

Using the account created, members will be able:

• upon authentication of such member's status, to access the "live" webcast of the AGM proceedings on 9 June 2020 at 2PM SGT;
• to submit questions relating to the resolutions to be tabled for approval at the AGM or the Association's businesses and operations; and
• to submit a proxy form appointing the chairman of the AGM to vote on his/her behalf (for Ordinary Members only).

Pre-registration must be done by 5 June 2020, 12PM SGT to allow the Association to authenticate your account.

You may also refer to Notice of SACEOS 40^th AGM announcement dated 19 May 2020 and released on SACEOS website (https://saceos.org.sg/)  for further details relating to the AGM, including alternative methods and the relevant deadlines to submit questions and proxy forms.

SACEOS 41^st Executive Committee

There is a total of 3 executive committee positions that are a walk over. There is no voting required from the Ordinary Members.

• Honorary Treasurer: Mr Don Tsai
• Vice President, Industry & Enterprise: Mr Oscar Cerezales
• Vice President, Professional Development: Mr Richard Ireland

Call for 2 volunteers for SACEOS Internal Auditors

There is a total of 2 internal auditor positions open. Kindly write to SACEOS at secretariat@saceos.org.sg by 26^th May 2020, 9AM SGT to volunteer. The final list of internal auditors will be announced at the SACEOS 40^th AGM.

Documents relating to the AGM

Please refer to the attachments to view the documents relating to the AGM:

1. SACEOS 40^th AGM Notice
2. SACEOS 40^th AGM Proxy Form
3. SACEOS 5^th May 2020 EOGM Minutes
4. SACEOS 39^th AGM Minutes
5. SACEOS 2019 Financial Statement
6. SACEOS 40^th AGM Agenda (available online on 1 June 2020)
7. SACEOS 40^th AGM Presentation Slides (available online on 1 June 2020)
8. SACEOS 40^th AGM Questions & Answers (available online on 1 June 2020)

You may also click here to view the CVs of the nominees for the 41^st Executive Committee.

The documents are also available on the home page of the Association’s website (https://saceos.org.sg/).

Reminders

Members are reminded that the AGM proceedings are private. Instructions on access to the "live" webcast of the AGM proceedings should therefore not be shared with anyone who is not authorised to attend the AGM. Recording of the "live" webcast of the AGM proceedings in whatever form is also strictly prohibited.

The Association seeks the members' patience and understanding during the AGM proceedings, in the event of any technical disruptions.

Technical Support

For optimal experience, it is recommended that members use the following browser versions:

• Mozilla Firefox 69 and above
• Safari 12.1.2 and above
• Google Chrome 74 and above
• Microsoft Edge 79 and above

If you have any questions, please reach out to us through secretariat@saceos.org.sg, thank you.

Yours sincerely,

Anthea Tan

Honorary Secretary